Reduce Medical Practice Embezzlement Risk by Implementing Cash Controls

Physicians Practice – September 2013
by Karen Zupko and Cheryl Toth, MBA

Several years ago, we visited a practice in which the receptionist drove a Jaguar. We were particularly intrigued about this after we learned that her husband had been in and out of work for several years. As part of our engagement, we observed the receptionist checking in and checking out patients, and noticed fairly quickly that the encounter forms for several patients who paid in cash had “disappeared.”

The next day, the receptionist called in sick and within a few days had resigned. In the end it became clear she had been tossing encounter tickets and pocketing cash for years. But because the practice didn’t require anyone to account for all the day’s encounter forms, nor balance money co
llected against what was posted to the computer system, no one was the wiser.

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